Built for Kenya

Run Your Hospital.
Not Paperwork.

A complete hospital management system designed for Kenyan healthcare facilities. Manage patients, appointments, pharmacy, laboratory, billing, payroll and SHA claims — all in one place.

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14+
Modules
8
Staff Roles
Auto
Billing
Complete Hospital System
Everything in one place
Patient Registration & Appointments
Receptionist
▼
Vitals, Consultation & Diagnosis
Nurse & Doctor
▼
Pharmacy & Laboratory
Pharmacist & Lab Tech
▼
Billing & SHA Claims
Receptionist & Accountant
▼
Payroll — Auto PAYE, NSSF, NHIF
Accountant & Facility Admin
The Process
From Walk-In to Walk-Out

Every step is handled in the system. No paper files. No lost records. No phone calls between departments.

Patient Arrives
Receptionist registers patient in 2 minutes. SHA number recorded. Queue number assigned automatically.
Nurse Records Vitals
BP, temperature, pulse, SpO2. Critical readings trigger instant alerts to all doctors.
Doctor Consults
Sees patient history instantly. Writes diagnosis, prescriptions, lab orders — all in one screen.
Pharmacy & Lab
Pharmacist dispenses drugs. Lab tech processes tests and enters results. Doctor is notified when ready.
Patient Pays
Invoice auto-filled from lab and pharmacy. Patient pays using there preffered means of payment.
What's Included
Everything Your Hospital Needs

Every module works together. Data entered in one place appears everywhere it's needed.

Patient Management
Register patients with auto-generated IDs, SHA details, next of kin, blood group, and allergies.
Appointments & Queue
Book appointments, assign queue numbers automatically. SMS reminder sent the evening before.
Patient Vitals
Record BP, temperature, pulse, SpO2. Auto-flags abnormal and critical readings with instant alerts.
Medical History
Doctors record consultation notes per visit. Full clinical timeline available at any appointment.
Admissions
Admit patients to wards, assign beds, do daily ward rounds. Auto-generate discharge summary PDFs.
Pharmacy
Drug inventory, stock batches, expiry tracking, prescriptions, and safe dispensing with stock checks.
Laboratory
Order tests, collect samples, enter and verify results. Lab report PDFs with hospital letterhead.
Billing
Auto-fill invoices from lab and pharmacy. SHA amounts tracked per invoice.
Payroll
Auto-calculate PAYE, NSSF, NHIF and Housing Levy every month. Generate payslips and bank transfer CSV.
Reports
Monthly revenue, patient statistics, staff attendance, and SHA claims reports ready for submission.
SHA
Built Around Kenya's SHA Schemes

Designed for Kenya's Social Health Authority. Record patient SHA numbers and schemes at registration, track SHA-covered amounts on every invoice, and generate a ready-to-submit monthly claims report in one click.

🏥
SHIF
Social Health Insurance Fund patients tracked and billed correctly
🚨
EPA
Emergency patients flagged instantly. Admin and accountant alerted automatically
🏡
PHCF
Primary Healthcare Fund patients registered and invoiced correctly
📊
Claims Report
Monthly SHA claims report generated in one click. Ready for SHA portal submission
🔔
EPA Alerts
Staff notified the moment an EPA patient walks in for priority handling

* Claims are prepared in the system and submitted manually via the SHA portal. Full API integration with AfyaLink coming soon.

Staff Payroll
Kenya Payroll — Fully Automated

Run payroll in one click. The system automatically calculates PAYE, NSSF, NHIF and Affordable Housing Levy for every staff member using Kenya's current statutory rates. Generate payslips and bank transfer files instantly.

🧮
Auto Calculations
PAYE from KRA tax bands, NSSF at 6% (new rate), NHIF by salary band, Housing Levy at 1.5%. All calculated automatically.
📄
Payslip PDFs
Professional payslips with hospital letterhead, full earnings and deductions breakdown, employer contributions, and signature spaces.
🏦
Bank Transfer CSV
Download a ready-to-upload CSV with employee names, bank accounts and net pay. Upload to your bank for bulk salary payment.
➕
Custom Deductions
Add loans, SACCO contributions, salary advances and other deductions per employee. Recurring or one-time.
✅
Approval Workflow
Draft → Approve → Mark as Paid. Facility Admin approves before payment. Full audit trail.
👤
Staff Self-Service
Every staff member logs in to view and download their own payslips. No need to print and distribute.
Staff Roles
Every Role Has Their Own View

Each staff member logs in and sees only what is relevant to their work. Role-based access keeps the system secure and focused.

🏥
Facility Admin
Full control. Manages staff, settings, reports, payroll and all modules.
📋
Receptionist
Registers patients, books appointments, handles billing and payments.
👨‍⚕️
Doctor
Consultations, prescriptions, lab orders, admissions and discharges.
💉
Nurse
Records vitals, monitors admitted patients and ward prescriptions.
💊
Pharmacist
Manages drug inventory, receives stock, dispenses prescriptions.
🔬
Lab Technician
Processes lab orders, enters and verifies results.
📊
Accountant
Manages billing, payments, revenue reports, payroll and SHA claims.
⚙️
Superadmin
Group-level access across all facilities in the hospital group.

Ready to Modernise Your Hospital?

Join hospitals across Kenya already running on Our HospitalERP. We handle setup, training, and ongoing support. You focus on patient care.

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Free demo available · Setup within 24 hours · Training included